A NOTE FROM THE GILES COUNTY WEBMASTER
Greetings Giles County Visitor,
Here is some information that has been appearing here and there on some
of the genealogical lists, and in other places, concerning the protection
of genealogical research materials upon the death of a researcher.
Shown below is something of a model for language that can be used in a
codicil to an existing will, or that can be placed in an original will, and
which makes provision for the preservation of the years of research that
most of us have invested in our family history. I have seen several
different texts for such a directive, and I believe this one is the best,
and easiest to use, of those that I have seen. This was found on the
[email protected] (The Western Kentucky, Jackson
Purchase Mail List).
I would suspect that almost all of us have heard about - or been directly
involved in - a situation in which an individual who spent years in genea-
logical research passed on, but when, months later, a distant cousin
inquires about what happened to the genealogical records of the deceased,
a response comes back when says, basically, "We did not think anyone would
be interested in them, so we threw them out". Having a directive in place in
a will, or codicil to a will, will help prevent that from happening.
I urge everyone to seriously consider this.
Draft Language for Genealogical Materials Disposition
(This is shown as language for a codicil to an original will, but can be
altered for inclusion in an original will.)
"Genealogical Codicil to My Last Will and Testament:
To my spouse, children, guardian, administrator and/or executor:
Upon my demise it is requested that you DO NOT dispose of any or all of my
genealogical records, both those prepared personally by me and those records
prepared by others which may be in my possession, including but not limited
to books, files, notebooks or computer programs for a period of two years.
During this time period, please attempt to identify one or more persons who
would be willing to take custody of the said materials and the responsi-
bility of maintaining and continuing the family histories.
[If you know whom within your family or friends are likely candidates
to accept these materials, please add the following at this point: "I
suggest that the persons contacted regarding the assumption of the
custody of these items include but not be limited to" and then list
the names of those individuals at this point, with their addresses and
telephone numbers, if known.]
In the event you do not find anyone to accept these materials, please
contact the various genealogical organizations that I have been a member of
and determine if they will accept some parts or all of my genealogical
[List of organizations, addresses and phone numbers at bottom; include local
chapters, with their addresses, phone numbers and contact persons if
available as well as state- national contact information and addresses]
Please remember that my genealogical endeavors consumed a great deal of
time, travel, and money. Therefore it is my desire that the products of
these endeavors be allowed to continue in a manner that will make them
available to others in the future."